Email Archiving Connecticut | Storage Management Solutions

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Email Archiving - SMB Networks LLC - CT's Premiere IT Service Company

Without question, email is the de facto standard for business communication. A recent IDC estimate indicates that total person-to-person business email messages sent daily in 2006 reached nearly 22 billion messages worldwide . * This number is expected to increase to as much 27 billion messages daily by 2011. With this growth, more and more companies are facing the challenge of ensuring that their email traffic is adequately stored and compliant with various industry regulations as well as
other corporate policies.

A decade or more ago, and before the onset of many of the corporate, government and industry regulations that companies must adhere to today, the predominant way to store email and other sensitive data was through backup tape. Not surprisingly, many companies still rely on this method of storage.

According to a study conducted by Osterman Research, as much as 46 percent of businesses use backup tape as a means to 'archive' email. One reason for the reliance on this form of data retention is that, until now, the cost and complexity of email archiving solutions made it difficult for businesses to consider.

However, accessing data through backup storage can often be costly and inconvenient for most companies. Email archiving solutions present a much more centralized and secure option for storing email that can be retrieved easily and in a timely fashion. In addition, administrators can set up parameters that specify who has access to the email storage, ensuring data
integrity, confidentiality and compliance.

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Reasons For An Email Archiving Solution

1) Litigation support - Most companies, no matter what vertical, will at some point in the course of normal operations be implicated in lawsuits. Litigation discovery involves all parties in a lawsuit and requires that all data or information relevant to the lawsuit be provided as requested by the court of law. The cost of finding and producing such information can often outweigh the actual damages claimed in the lawsuit itself. This is most often the case for companies that are not using an email archiving solution.

2) Storage Management - Not only does the volume of email messages continue to increase, the size of the average email itself is also on the rise. Due to the increased use of file attachments in email messages, the average email size can range between 22KB and 350KB. As such, the ability for an organization to adequately keep up with the storage demands of email can be costly. While storage solutions can be used to deal with the problem of email message growth in the short term,
email archiving solutions can provide a more resourceful way of handling the issue over a longer period.

3) Knowledge Management - A company's email system contains a vast amount of vital corporate intelligence, some of which is not replicated in any other data or material. If email is lost or cannot be easily accessed, a company runs the risk of losing that intelligence. An email archiving solution can provide management tools essential to storing and controlling access to an organizations knowledge base.

4) Compliance - Compliance issues are perhaps the driving force behind the increase in demand for email archiving solutions. The sheer number of regulations - as many as 10,000 in effect worldwide by some industry estimates - that require some form of email retention as well as the more specific parameters of how the email should be stored and for how long can be confusing for administrators

To become an SMB Networks, LLC client or to get more information, fill out the form below. Or, call us today at 203.498.4620 to get started!